The general meeting will normally be held in the middle of the second quarter. The Board of Directors will ensure that as many of the Company’s shareholders as possible can participate in the general meeting.
The Board of Directors will further ensure that:
- The resolutions and any supporting documentation are sufficiently detailed, comprehensive and specific, allowing shareholders to understand and form a view on all matters to be considered at the general meeting
- Members of the Board of Directors and the Chair of the nomination committee are present at the general meeting.
Pursuant to the articles of association of the Company, the Chair of the Board will chair the general meeting and the board will accordingly not arrange for an independent chairperson for the general meeting.
Shareholders wishing to attend the general meeting must notify the Company at least two working days before the meeting takes place.
Shareholders who are unable to be present at the general meeting will be given the opportunity to vote by proxy, or through written voting in a period prior to the general meeting. The Company will in this respect provide information on the procedure and prepare a proxy, or written voting form, which will indicate that it is possible to vote on each of the items on the agenda and for candidates that are nominated for election.
Shareholders with known addresses are notified by mail no later than 21 days before the meeting, and all relevant documents are published on Wallenius Wilhelmsen’s website no later than 21 days before the meeting. Shareholders may, upon request, receive hard copies of the material. The minutes from the AGM are available on the Company’s website immediately after the meeting and may be inspected by shareholders at the Company’s office.
Deviations from the Code: The Chair of the Board also acts as chair of the general meeting as the Company has concluded that the Chair of the Board is in the best position to chair the general meeting.